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Integrated Management System

Our Integrated Management System

Scope of the SGI

Technical, financial, regulatory and socio-environmental consulting and auditing for projects in the energy sector.

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Integrated Management System Policies

USAENE SAS is a multidisciplinary engineering and consulting company characterized by identifying and implementing intelligent solutions using state-of-the-art technology, which ensure the best option to meet the needs of our customers and the creation of value for all stakeholders: shareholders, customers, employees, among others.

We ensure the health and safety of our employees by complying with current legislation and other regulatory aspects subscribed by the organization in the development of its activities, making an adequate identification of hazards, risk assessment and determination of controls to prevent the occurrence of occupational accidents and / or diagnosis of occupational diseases.

With the premise of absolute RESPECT FOR THE ENVIRONMENT during the development of its services, USAENE SAS meets not only the present needs, but those that in the future the environment and society as a whole will require. Consequently, it generates strategies and actions focused on the protection of the environment through the mitigation of environmental impacts.

Our commitments are focused on:

  • Promote the creative and innovative thinking of our employees to provide sustainable solutions to our customers' needs.
  • To provide qualified human resources with the knowledge, experience, skills, ethics and resources necessary to provide an effective service for the management, control and execution of projects.
  • Promote the efficient consumption of natural resources and raw materials in the development of its processes and reduce waste generation.
  • Promote environmental impact management that contributes to mitigating the risks associated with changes due to the effects of climate change.
  • Design, implement and maintain the Occupational Health and Safety Management System under continuous improvement.
  • To provide safe work environments taking into account the hazards to which employees are exposed according to the activities they perform.
  • Adopt practices of continuous improvement of the integrated management system.
  • Apply current regulations to its processes and meet the requirements of its stakeholders.

The Management of USAENE SAS is committed to lead the development and implementation of this integrated management system policy, which, being everyone's responsibility, leads to the growth and profitability of the business, maximizing this value for its employees, customers, shareholders and other stakeholders.

Process map

GIS Objectives

Quality

  • Directing the dynamics of the business through corporate guidelines.
  • Ensuring the optimal use of technical, physical and human resources
  • Ensure compliance with goals and objectives during project execution and delivery
  • Promote and market services while maintaining competitiveness and a good image in the market.
  • Maintain the integrated management system

Environment

  • Proper management of the saving and efficient use of natural resources to mitigate the risks associated with changes due to the effects of climate change.
  • Adequate management of solid, special and hazardous waste to mitigate the risks associated with changes due to the effects of climate change.

SST

  • Identify hazards, assess, evaluate, evaluate and intervene in significant risks that put workers' health at risk.
  • Continuously improving the effectiveness of the SSTA system
  • To assure our clients and interested parties of the fulfillment of the contractual obligations defined for the activities developed by the company, focused on the fulfillment of legal and other requirements.
  • Implement programs aimed at promoting a culture of prevention with the participation of workers, contractors and interested parties in individual and collective care to mitigate occupational accidents and illnesses.
  • Define and allocate the necessary and appropriate economic, technical and human resources for the design, implementation, review, evaluation and improvement of prevention and control measures regarding safety, occupational health and the environment.

Alcohol, tobacco and psychoactive substance use prevention policy

In USAENE SAS we are aware of the importance of ensuring a healthy environment and lifestyle, bearing in mind that the consumption of alcohol, tobacco and psychoactive substances is a problem that affects society, the family and the work environment, in the latter case affecting aspects such as health, safety, efficiency and productivity of our employees. The company is committed to develop strategies to prevent the consumption of alcohol and psychoactive substances and to provide a smoke-free work environment, with the participation of the different organizational levels, based on principles of equality, confidentiality and equity.

USAENE SAS prohibits employees and contractors from the following:

  • Entering the company's own facilities or those of clients under the effects of alcohol or psychoactive substances, as this reduces their ability to react, thus making them more susceptible to accidents at work.
  • Moving in own or company vehicles to perform work activities under the influence of alcohol or psychoactive substances.
  • Smoking in own or client's workplaces, understood as zones or areas used by people (clients, employees or visitors) whose right to breathe clean air, free of tobacco smoke and its derivatives, is violated.

Failure to comply with this policy is considered a serious breach of contractual and legal duties and obligations, in case of any indication the company will carry out disciplinary proceedings, in accordance with current regulations.

To ensure the collaboration of workers in these issues, the COPASST will be responsible for promoting and disseminating the different prevention and control mechanisms that are established. Workers must behave responsibly and participate in awareness-raising activities to promote compliance with this policy.

Harassment Prevention Policy

In the company USAENE SAS we are aware of the importance of having a healthy, safe and adequate work environment, for which we generate and promote conditions that prevent situations of harassment at work, based on the provisions of Law 1010 of 2006 and current legislation. The company has created the Labor Coexistence Committee which is composed of company employees who ensure compliance and implementation of this policy to promote the good development of the work environment and the prevention of harassment at work, promoting non-discrimination for reasons of race, gender, age, family or national origin, religious creed, political preference or social situation that lacks all reasonableness from the labor point of view.

In order to comply with the policy, the following aspects are established:

  • All employees have the right to work in an environment free from all forms of discrimination and conduct that may be considered harassing, limiting or disruptive.
  • The company will work against workplace harassment from a preventive point of view, so that the prevention of these behaviors is integrated into the management systems it develops.
  • Any person involved in harassing behavior will be subject to investigation in accordance with current regulations, procedures and respective disciplinary measures.
  • All actions aimed at preventing harassment in the workplace will be facilitated and promoted, as they will result in an improvement of the work environment and the preventive culture with the consequent increase in the performance of people's capabilities.
  • In order to ensure that all employees of this organization have a work environment in which the dignity of the individual is respected, harassment in the workplace, in all its forms and modalities, regardless of who is the victim or the defender, and regardless of their hierarchical rank, is fundamentally rejected.
  • The company also informs workers of this policy, as well as including psychosocial risk in training on the occupational health and safety management system.

NO Child Labor Policy

USAENE SAS does not hire or subcontract minors and recognizes that the rights of every child must be protected from economic exploitation and from performing work that is hazardous to physical, mental or spiritual health, or detrimental to their moral or social development. This is not only a cultural commitment, but a moral duty and a legal requirement.

Anti-Corruption Policy

It is the policy of USAENE SAS to conduct business with integrity and in compliance with anti-corruption laws. 

USAENE SAS contracts with legally constituted companies, which adhere to the same principles of transparency against corruption. This is not only a cultural commitment, but a moral duty and a legal requirement.

Zero Paper Policy

Within the framework of sustainability, USAENE adopts its zero paper policy, whose purpose is to reduce its consumption through the implementation of saving strategies, campaigns aimed at the people who integrate and visit USAENE, in order to encourage and generate a culture of responsibility in the consumption of paper in its different presentations and other activities that are for the fulfillment of the environmental objectives and goals.

Consequently, the following guidelines for saving and using paper are established for employees and/or contractors of the company:

  • All documents, communications, internal responses, reports, reports, among others, must be sent by e-mail or left on the company's server, in order to take advantage of digital media, except for documentation generated for entities outside USAENE.
  • All supporting documents generated as a result of daily activities will be finally disposed of for recycling.
  • The printing of documents should be done only when indispensable.

Sexual Harassment Prevention, Protection and Care Policy

USAENE SAS, within the framework of LAW 2365 OF 2024, formulates the sexual harassment policy, through which it assumes the commitment to maintain a respectful and safe environment; to strengthen the dignity, individual freedom and fundamental rights of all people who make up the organization.

 

With respect to this commitment, it declares that sexual harassment in the workplace is an attack on the dignity of employees and their fundamental rights.

Therefore, USAENE is committed to:

  • Not to allow or tolerate under any circumstances behaviors, attitudes or situations of sexual harassment and harassment based on sex.
  • Attend to complaints, claims and denunciations of cases of sexual harassment that may occur in the organization.
  • Sanction people who harass according to the circumstances and conditions of their behavior or attitude.
  • Guarantee that no retaliation of any kind will be taken against persons who make complaints, claims or denunciations, or against those who participate in the process of resolving them.
  • Receive and process in a rigorous and prompt manner, as well as with the due guarantees of legal security, confidentiality, impartiality and the right of defense of the persons involved, any complaints, claims and denunciations that may arise.

This policy applies to all USAENE employees, and cases of non-compliance will be channeled through the Labor Coexistence Committee by means of the SGI-INS-01 INSTRUCTIONS FOR PREVENTION, PROTECTION AND ATTENTION OF SEXUAL AND LABOR HARASSMENT.

With this policy, USAENE reaffirms its propensity to guarantee the fundamental right to equality, non-discrimination and a life free of violence through the adoption of measures for prevention, protection and attention to victims of sexual harassment in the work context, in favor of a solid organizational culture.

Labor Disconnection Policy

USAENE SAS, in accordance with the provisions of Law 1010 of 2006 and 2191 of 2022, declares the Labor Disconnection Policy, which aims to promote the human right to labor disconnection of all people, in order to ensure its employees the effective enjoyment of their free time, rest, leave, leave and/or vacation, in order to reconcile personal, family and work life.

Within the framework of this policy, once the maximum legal working hours have been completed, the employee will have the full right to disconnect from work, so the company will not be able to generate additional requirements or obligations.

Complaints arising from non-compliance will be channeled through the Labor Coexistence Committee by means of the SGI-INS-01 INSTRUCTIONS FOR PREVENTION, PROTECTION AND ATTENTION OF SEXUAL AND LABOR HARASSMENT.

This policy presents exceptions to the right to disconnect from work for those employees who hold positions of leadership, trust and management; which are not exempted from continuing to have contact with work matters during non-working hours, this being by mutual agreement between the parties.

It should be noted that this policy is part of the company's management policies; therefore, it will be reviewed annually and disclosed to all employees, who must be committed to its full implementation.

With this Policy we reaffirm not only our adherence to ethical and legal principles regarding Human Rights, but also our commitment to building a corporate culture that prioritizes work in dignified and fair conditions.

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